Hi LAC, Here is probably the best place for questions that may have a universal interest, so here goes:
1) The event registration fee of $80 pays for the event materiel: Badges, Badge Holders, Directional Signs, Printed Schedules and Maps; the Thursday Night Banquet; and the Wednesday Night Barbeque. It also covers the costs of any meeting rooms that are not comp'ed to us for using a bunch of hotel rooms; a photographer to take the group car picture; and a security guard to watch over the cars every night.
The amount is based on estimated costs in some cases, and anything that doesn't get spent on the event will be donated to the charity. I'll be happy to show the balance sheet to any attendee who is interested, and may even display it during the banquet even though some final expenses won't hit until after everyone goes home.
The payment information for the registration fee will be in the event website that should go live sometime in October. The fee will be paid into an account that I have set up for the event.
2) The 18 May date is actually three things:
A) It is the last day you can book a room in one of the blocks and still get the reduced rate.
B) It is the last day that you can register (and pay) for the event without paying a late registration fee, and
C) It is the day you can cancel your registration for the event and still get your $80 refunded to you.
I hope this answers your questions. Please feel free to ask about anything else that concerns you.