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Discussion Starter #1
]I thought it might be advantageous to put all this info from different posts and threads into one place, and I managed to get the info from Asheville which I had not seen previously published anywhere.

Code:
Year	City	           Cars	People	Vendors	Charity
					
2006	Kansas City	    100	189	7	2135
2007	Nashville	    162	265	4	6572
2008	Las Vegas	    108	170	10	2300
2009	Denver	            125	250	19	12400
2010	Canton	            203	350	8	5000
2011	Austin	            136	200+	?	5500
2012	Asheville	    156	251	7	1200+
 

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Discussion Starter #3 (Edited)
time for an update?

I think it's time for an update from our friends in Flagstaff.

Note: (I got some unofficial numbers from RTE over on the Solstice side)

I thought it might be advantageous to put all this info from different posts and threads into one place, and I managed to get the info from Asheville which I had not seen previously published anywhere.

Code:
Year	City	           Cars	People	Vendors	Charity
					
2006	Kansas City	100	189	7	2135
2007	Nashville	162	265	4	6572
2008	Las Vegas	108	170	10	2300
2009	Denver		125	250	19	12400
2010	Canton		203	350	8	5000
2011	Austin		136	200+	5	5500
2012	Asheville	156	251	7	1200+
2013	Flagstaff	125	197	?	?
2014	Poconos		future addition				
2015	Portland	future addition
 

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Thanks for the post DaveOC

So happy to see folks doing planning groundwork up to 2 years out.
Recall that back in 2010 during the NASSM up in Canton, Ohio
many thought that with the untimely death of SATURN and PONTIAC ...
there would be no more Nationals.








Yeah Kappa Nation! Rumours of our demise were greatly exaggerated. - SV2 (AKA KappaKadet)
 

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Discussion Starter #5
OK, With the help of several members who were actually at the event, we have relatively good numbers, which shall stand unless I hear different from the organizers:

Code:
Year	City	           Cars	People	Vendors	Charity
					
2006	Kansas City	100	189	7	2135
2007	Nashville	162	265	4	6572
2008	Las Vegas	108	170	10	2300
2009	Denver		125	250	19	12400
2010	Canton		203	350	8	5000
2011	Austin		136	200+	5	5500
2012	Asheville	156	251	7	1200+
2013	Flagstaff	125	197	6	~4800
2014	Poconos		future addition				
2015	Portland	future addition
OK, Poconos crew, there's your targets.
 

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Discussion Starter #6
OK, With the help of several members who were actually at the event, we have relatively good numbers, which shall stand unless I hear different from the organizers:

Code:
Year	City	           Cars	People	Vendors	Charity
					
2006	Kansas City	100	189	7	2135
2007	Nashville	162	265	4	6572
2008	Las Vegas	108	170	10	2300
2009	Denver		125	250	19	12400
2010	Canton		203	350	8	5000
2011	Austin		136	200+	5	5500
2012	Asheville	156	251	7	1200+
2013	Flagstaff	125	197	3	6000
2014	Poconos		future addition				
2015	Portland	future addition
OK, Poconos crew, there's your targets.
Updated the numbers for Flagstaff since I heard from the organizers.
 

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Discussion Starter #8
After a discussion on FB with Solli4me, Ripple, and one other, we have decided on the following for the Poconos, at least until there is convincing evidence they are not correct.

Thanks everyone!

Code:
Year	City	           Cars	People	Vendors	Charity
					
2006	Kansas City	    100	189	7	2135
2007	Nashville	    162	265	4	6572
2008	Las Vegas	    108	170	10	2300
2009	Denver	            125	250	19	12400
2010	Canton	            203	350	8	5000
2011	Austin	            136	200+	5	5500
2012	Asheville	    156	251	7	1200+
2013    Flagstaff           125 197     3       6000
2014    Poconos             185 320     5      ~2000
2015    Portland            to be added
2016    Ozarks?             to be added
 

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Very helpful planning info Dave! Thanks!

Sooner, Roofer & Twitchy
The Ozarks folks :)
 

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The Toyota FJ made the chopping block this year, but the National Summit dates have already been released, or are to be in the next day or two. It sold out this year in less than 12 hours, 350 trucks. Our forum kept it going, and my guess this one and the Solstice forum will do the same.

The numbers you posted are really extraordinary for the numbers produced, you guys have done a fantastic job, no reason to see it change.

I will be registering as soon as I get my plates, it will not let you register without one evidently.

Again, thanks for all you guys hard work, I know what it takes, been involved with our National for all 8 years of them. Anxious to get to Washington and see all the Kappas!!!!
 

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What'd be cool is if there were more cars than people...
 

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What would be really cool is if the past organizers all come to Portland for the 10th year anniversary! I know most of us from 2010 will be there!
 

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Discussion Starter #14
Just a brief reminder to our friends and organizers in Portland, I'm going to be knocking at your door several weeks from now . . .

After a discussion on FB with Solli4me, Ripple, and one other, we have decided on the following for the Poconos, at least until there is convincing evidence they are not correct.

Thanks everyone!

Code:
Year	City	           Cars	People	Vendors	Charity
					
2006	Kansas City	    100	189	7	2135
2007	Nashville	    162	265	4	6572
2008	Las Vegas	    108	170	10	2300
2009	Denver	            125	250	19	12400
2010	Canton	            203	350	8	5000
2011	Austin	            136	200+	5	5500
2012	Asheville	    156	251	7	1200+
2013    Flagstaff           125 197     3       6000
2014    Poconos             185 320     5      ~2000
2015    Portland            to be added
2016    Ozarks?             to be added
 

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Discussion Starter #15
Mike & Toni Perry published their results for the Portland NASSAM:

Code:
Year	City	           Cars	People	Vendors/	Charity
					Sponsors
2006	Kansas City	    100	189	7	2135
2007	Nashville	    162	265	4	6572
2008	Las Vegas	    108	170	10	2300
2009	Denver	            125	250	19	12400
2010	Canton	            203	350	8	5000
2011	Austin	            136	200+	5	5500
2012	Asheville	    156	251	7	1200+
2013    Flagstaff           125 197     3	6000
2014    Poconos             185 320     5	~2000
2015    Portland            108 208	6	9500+
2016    Ozarks              to be added
Well done! :dthumbs:
 

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How does the money for the Charity get raised? Seems to very greatly. Just wondering.
There are a few different ways the money is raised. Donated items at the event that are auctioned or raffled to help raise money for the charity. Items with the event logo such as extra shirts, hats, glasses, coins, etc. are sold at the event in hopes that extra money from their sale will go to the charity. And then you hope you have a little extra from registration that can be donated. How much the vendors are willing to contribute or sponsor makes a difference also. If they give you cash, then you have cash and you are way ahead of the game. They can't always afford to do that. If you have unique items, such as one of a kind kappa prints or signed event banners, they have auctioned for $$$ at the last 2 or 3 events. Whereas prior to that, we couldn't beg to give some of our items away. Even a Solo exhaust wouldn't bring much at a silent auction - maybe $100...$200 at best.

Some states have laws against raffles or auctions - you have to have a license to have them, so that makes it more challenging in how you can raise money also. And in years where money is tight, people won't spend as much on the raffles or auctions, the people donating the items don't donate as much, and the sponsors don't sponsor as much.

What it comes down to is how much money is left over after the bills are paid. It's not an inexpensive endeavor to put on one of these events. If you've estimated and managed your costs well and people spend $$$ at the event, then you have a lot more money left over. And sometimes, the event costs are higher because you want to include more in the registration so maybe you have nothing left over out of registration/item sales and it all comes from what people are willing to spend on the donated items.

Hope that helps!
 

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Discussion Starter #17
Well thought out answer, ihawk95!

Every event is different, and has had a different group organizing it. I'm guessing that each group had a bit different outlook on the charity angle which is probably reflected in the amount raised.

From my perspective it is just important to record these types of things for the future organizers, so that there are some reference points going forward.

.
 

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Well thought out answer, ihawk95!

Every event is different, and has had a different group organizing it. I'm guessing that each group had a bit different outlook on the charity angle which is probably reflected in the amount raised.

From my perspective it is just important to record these types of things for the future organizers, so that there are some reference points going forward.

.
Correct! I was going to include about the organizing groups being different.

Also something to note, the registration fee is not the same fee every year. It's set by the organizing group to, at a minimum, cover their costs of what they intend to be included in the registration fee, yet be affordable so people can attend. Things like the banquet dinner, any other food or dinner, meet and greet event, event shirt, rentals, deposits, music, banners, printing, promotional items, etc. can be included in the cost of registration. That's why if the group doesn't estimate their costs well or they don't know their costs upfront, or those costs change by the time of the event, they are scrambling to cover the expenses or paying them out of their own pocket. Actually, most organizers are paying something out of their own pocket at the beginning because most of the contracts require deposits and those contracts are signed up to 2 years before the event to reserve the dates. Registrations don't start coming in until 6-12 months before the event. OK, let's be realistic, most people don't register until 2-3 months before so there is not much coming in early on in the registration process. The organizers are in a deficit of $1000+ in the early stages of their planning. That out of pocket cost starts to increase if they decide to have promotional items (videos, giveaway items with the event logo, shirts with the logo, etc) to promote the event. You can see they are at a deficit very early on before they see any money.

And that my friends, is a little event planning 101 learned the hard way. :)
 

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Discussion Starter #19
Another "spot-on" observation. And it has gotten worse than when you did it, as there is nothing coming into the kitty as an offset from the national organization.

I guess not a lot of our current posters here remember NASSOA, or the GMRoadster group.

FWIW, GMRoadster is now defunct, their web site is non reponsive and the domain name is available, or so I hear.

:dunno:

.
 

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Correct! I was going to include about the organizing groups being different.

Also something to note, the registration fee is not the same fee every year. It's set by the organizing group to, at a minimum, cover their costs of what they intend to be included in the registration fee, yet be affordable so people can attend. Things like the banquet dinner, any other food or dinner, meet and greet event, event shirt, rentals, deposits, music, banners, printing, promotional items, etc. can be included in the cost of registration. That's why if the group doesn't estimate their costs well or they don't know their costs upfront, or those costs change by the time of the event, they are scrambling to cover the expenses or paying them out of their own pocket. Actually, most organizers are paying something out of their own pocket at the beginning because most of the contracts require deposits and those contracts are signed up to 2 years before the event to reserve the dates. Registrations don't start coming in until 6-12 months before the event. OK, let's be realistic, most people don't register until 2-3 months before so there is not much coming in early on in the registration process. The organizers are in a deficit of $1000+ in the early stages of their planning. That out of pocket cost starts to increase if they decide to have promotional items (videos, giveaway items with the event logo, shirts with the logo, etc) to promote the event. You can see they are at a deficit very early on before they see any money.

And that my friends, is a little event planning 101 learned the hard way. :)
Why not put away say, $1,000 from the previous year to act as "seed money" for the next years event?

Yogi
 
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